Provisions for filing of resolution in e-form MGT-14 with RoC on expiry of 300 days: An insight view

[2021] 130 taxmann.com 271 (Article)

As per the framework of Companies Act 2013, a copy of every resolution/agreement in respect of specified matters is required to be filed with the Registrar of Companies (ROC) within thirty (30) days from the date of passing of the resolution by making the payment of applicable fees. In case, the form could not be filed within a period of 30 days, the same can be filed within another period of 270 days, beyond the period of thirty (30) days (i.e.in all 300 days) by making the payment of additional fees as prescribed under section 403 of the Companies Act 2013.

Provisions of Companies Act 2013

2. Sub-section 1 of Section 117 of the Companies Act 2013, carries the provisions to this effect in its subsection (1) relating to “Resolutions and agreements to be filed” states that a copy of every resolution or any agreement, in respect of matters specified in sub-section (3) together with the explanatory statement under section 102 of the Companies Act 2013, if any, annexed to the notice calling the meeting in which the resolution is proposed, shall be filed with the Registrar of Companies within thirty days of the passing or making thereof in such manner and with such fees as may be prescribed within the time specified under section 403.

Sub-section (3)–applicability of section 117

3. This sub-section spells out that provisions for filing of resolutions/agreements would be applicable in the following cases:—

a. Special resolutions.

b. Resolutions which have been agreed to by all the members of a company, but which, if not so agreed to, would not have been effective for their purpose unless they had been passed as special resolutions.

c. Any resolution of the board of directors of a company or agreement executed by a company, relating to the appointment, re-appointment or renewal of the appointment, or variation of the terms of appointment, of a managing director.

d. Resolutions or agreements which have been agreed to by any class of members but which, if not so agreed to, would not have been effective for their purpose unless they had been passed by a specified majority or otherwise in some particular manner; and all resolutions or agreements which effectively bind such class of members though not agreed to by all those members.

e. Resolutions passed by a company according to consent to the exercise by its board of directors of any of the powers under clause (a) and clause (c) of sub-section(1) of section 180 of the Companies Act 2013.

f. Resolutions requiring a company to be wound up voluntarily passed in pursuance of section 304 of the Companies Act 2013

g. Resolutions passed in pursuance of sub-section (3) of section 179 of the Companies Act 2013 and

h. Any other resolution or agreement as may be prescribed and placed in the public domain.

Sub-section (2) of section 117 of the Companies Act 2013

Penal provisions for non-compliance

4. The sub-section (2) of section 117 of the Companies Act 2013 provides that if a company fails to file the resolution or the agreement under subsection (1) before the expiry of the period specified under section 403 of the Companies Act 2013 with an additional fee, then

– The company shall be punishable with a fine which shall not be less than five lakh rupees but which may extend to twenty-five lakh rupees and

– Every officer of the company who is in default, including the liquidator of the company, if any, shall be punishable with a fine which shall not be less than one lakh rupees but which may extend to five lakh rupees.

Click Here to Read the Article